Finance and Administration Officer at SolidarMed

The Finance cum Administrator Malinyi ensures accurate financial management, in compliance with SolidarMed policies and guidelines, and adherence to Tanzanian tax regulations through timely recording, reporting, and reconciliation of all transactions. S/he performs and further improves efficient office operations, procurement, and asset management.

S/he also oversees logistics, fleet, and administrative processes to enable smooth project implementation and operational effectiveness. The Finance and Administrator is supported by the Project Manager, as well as the Country Program Accountant and Human Resource and Administration Manager.

Key responsibilities as Finance and Administration Officer.

Finance:

• Record every cash and bank-relevant transaction in the Accounting system correctly.
• Ensure proper allocation of the Budget Line in the Accounting System and Payment Voucher as per the Project Manager’s instructions.
• Ensure timely submission of the monthly, quarterly, and annual financial reports under the leadership and with the support of the Country Program Accountant.
• Maintain an efficient and transparent voucher system by preparing vouchers for all approved transactions.
• Ensure accurate petty cash maintenance, refill and proper documentation according to SolidarMed financial policies.
• Follow all tax payment regulations as per Tanzanian Law and SolidarMed tax handbook.
• Ensure that the bank payments are done on time, and they have all the required supporting documents.
• Deliver monthly bank and cash reconciliation.
• Write payment voucher and receipt for all funds paid/received.
• Ensure proper bidding of Supplies as per SolidarMed procurement policy.
• Ensure completeness of the invoices and other documents received before making payments.
• Check Imprest and activity request form prepared by program staff and ensure that they are approved before making Payments.
• Maintain and update the asset register as per the SolidarMed guideline.
• Administration

Office management

• Supervise and support operational staff, including drivers, office assistants, and interns, to ensure efficient daily office operations.
• Conduct performance evaluations for the Project drivers and office assistants to promote accountability and continuous improvement.
• Oversee and support procurement processes, including preparation of purchase requests, coordination of approvals, and tracking deliveries to ensure timely fulfilment.
• Ensure uninterrupted availability of office supplies, stationery, utilities, and manage inventory records.
• Coordinate office maintenance, repairs, and ensure a clean, safe, and conducive working environment.
• Liaise with security service providers to ensure compliance with safety standards and maintain overall office security.

Logistics

• Supervise the project driver(s) and ensure they carry out vehicle checks, maintain logbooks, and that vehicles are taxed, insured, and serviced on time
• Oversee vehicle scheduling and ensure efficient transport arrangements for project activities
• Support the organization and coordination of logistics for visitors, workshops, and field activities.
• Maintain updated records of vehicle movements, fuel usage, and service history.
• Ensure compliance with organizational policies on fleet and security management.

Your profile

To best fit into our dynamic, interdisciplinary team, we are looking for a highly motivated individual with the following qualifications:

• Bachelor’s degree in accounting, finance, or related field. A professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Minimum of 3 years of relevant professional experience in finance and administration, preferably in an international NGO.
• Strong computer skills, including advanced use of Microsoft Office (especially Excel for budgeting and financial analysis) and familiarity with accounting systems.
• Proactive and solution-oriented
• Excellent interpersonal skills
• Fluent in the English language (written and spoken)

How to apply

Does this challenge appeal to you? Then we look forward to receiving your complete application by the 31st October 2025, including

Subject of the email: Application Finance and Administration Officer.

Please send the complete documents to: ifakara@solidarmed.ch

Due to the high volume of applications, SolidarMed will only contact shortlisted candidates.