Finance & Admin Intern Job Vacancy at Kilimo Trust
Job title: Finance & Administration Intern
Role overview
- Reports to: Finance & Admin Assistant
- Direct reports: None
- Contract duration: Five months
- Duty station: Dodoma, Tanzania
Purpose of the role
The purpose of the Finance & Administration Intern role is to provide support to the Finance & Administration Unit while gaining practical experience in financial operations, reporting, and analysis.
Specific tasks
Accounting and finance
- Assist in assembling and preliminary checking of payment requisitions/invoices and other documents.
- Support in the preparation of payment vouchers and cheques in accordance with company procedures.
- Assist in ensuring payments acknowledgment by all beneficiaries.
- Support in maintaining proper filing of all the relevant payment documents for ease of future reference.
- Assist in ensuring all payment documents are properly stamped as ‘PAID’.
- Assist in receiving, assembling, and preliminary checking of travel accountabilities and forwarding them for further checking and authorization.
- Support in maintaining a file with copies of authorized travel advance requests as well as corresponding accountability summaries.
- Support in ensuring transactions made during the week are fully entered into the accounting system.
- Support in maintaining and updating the inventory register.
- Support the tracking and follow-up on staff travel advances to ensure timely accountability.
- Assist in basic data entry and maintenance of the fixed assets register in the accounting system.
Administration
Front office management
- Support the maintenance of the general filing system and file all correspondence (service providers, administration, and projects).
- Assist in enhancing the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.
- Support the coordination of internal meetings, including scheduling and preparing agendas.
General administration
- Assist in coordinating travel logistics for staff.
- Support in the coordination of procurement of goods and services while ensuring value for money.
- Assist in preparing correspondence and memos to staff in relation to office operations.
- Support in organizing events and making relevant logistical arrangements.
- Support in managing office equipment, liaise with service providers for printers, copiers, and internet.
- Support digital archiving of documents, ensuring all files are scanned and saved on the server/cloud.
Technical competence requirements
- Basic experience in the use of spreadsheets is required.
- Basic understanding of generally accepted accounting principles and financial reporting standards.
- Basic skills in accounting and bookkeeping.
- Ability to maintain strict confidentiality while performing different duties.
- Basic experience in general office administration is required.
- Honest and trustworthy.
- Ability to multitask and prioritize work in a dynamic environment.
Educational qualifications and experience required
- Must be a graduate with a bachelor’s degree in accounting, business, finance, or a related discipline.
- A minimum of one year’s experience doing finance, accounting, and administration work.
How to apply
If you are the right candidate, please send your application letter plus the following:
- An up-to-date CV, highlighting relevant skills and experiences in line with the role.
- The names and contacts (email & telephone) of three referees. One must be your immediate supervisor.
- Copies of academic qualification certificates and “O” & “A” level certificates.
- Your daytime contact telephone number.Please submit through the Kilimo Trust online recruitment system, addressed to the Human Resource Manager:
Closing date: 3rd May 2026
Only shortlisted candidates will be contacted.
How to Apply
