Admissions, Data, Exam and SIS Coordinator at Aga Khan Education Services
AKES Tanzania is seeking a highly organized and detail-oriented Admissions, Data, Exam and Student Information System (SIS) Coordinator to support efficient school operations and high-quality service delivery. This key role is responsible for managing student admissions and enrolment, maintaining accurate student data, coordinating examinations and assessments, and administering the school’s Student Information System (SIS).
Key Responsibilities
1. Admissions and Enrolment Management
- Manage the full admissions cycle, including inquiries, applications, interviews, assessments, and enrolment.
- Respond promptly and professionally to prospective parent inquiries.
- Schedule and coordinate assessments, parent meetings, and school tours.
- Maintain accurate admissions and enrolment records within the SIS.
- Prepare admission reports, enrolment dashboards, and projections for leadership.
2. Data Management and Reporting
- Maintain accurate and up-to-date student records throughout the academic year.
- Ensure compliance with AKES data protection, privacy, and information management policies.
- Generate regular and ad hoc reports for academic, HR, finance, and leadership teams.
- Support verification of attendance, academic performance, and demographic data.
3. Examination and Assessment Coordination
- Coordinate internal and external assessments and examinations.
- Prepare examination timetables, invigilation schedules, and logistical arrangements.
- Ensure secure handling, storage, and distribution of examination materials.
- Support teachers in entering grades, assessments, and report data into the SIS.
4. SIS Administration
- Serve as the primary SIS administrator for the school.
- Manage user accounts, roles, permissions, and data workflows.
- Support staff in effective use of SIS modules including admissions, attendance, academics, behavior, and communication.
- Coordinate system updates, enhancements, and troubleshooting with AKES IT and global SIS teams
5. Communication and Customer Service
- Provide high-quality customer service to current and prospective parents.
- Communicate admissions outcomes, assessment results, and academic updates professionally.
- Support school events related to admissions, examinations, orientation, and parent engagement
Qualifications and Experience
Minimum Qualifications
- Bachelor’s degree in Education, Business Administration, ICT, Statistics, or a related field.
- Minimum of three (3) years’ experience in school administration, admissions, data management, or examination coordination.
- Strong computer skills, particularly in Student Information Systems, Microsoft Excel, and database tools.
Preferred Qualifications
- Experience working in international school environments (Cambridge, IB, and National Curriculum).
- Training or certification in data management or ICT systems.
- Experience in multicultural or diverse educational settings.
Skills and Competencies
- Excellent organizational and multitasking skills.
- High level of accuracy and attention to detail.
- Strong interpersonal and communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Strong analytical and problem-solving abilities.
- Ability to work collaboratively with academic, administrative, and IT teams.
- Customer-focused approach and professional demeanor.
Personal Attributes
- Ethical, responsible, and committed to student wellbeing.
- Calm under pressure and solution oriented.
- Self-motivated, proactive, and dependable.
- Flexible and willing to learn new systems and processes.
Qualified candidates are invited to submit their application a detailed cover letter, and CV.
Deadline: 15 May 2026
Only shortlisted candidates will be contacted.
