Personal Secretary II Job at TRA – 12 posts

POSITION: PERSONAL SECRETARY II (12 POSTS) – HRA DEPARTMENT 

Key Responsibilities will include

JIUNGE TELEGRAM HAPA
  • To receive, interview and direct visitors accordingly.
  • To prepare letters and various documents.
  • To handle confidential and sensitive information.
  • To ensure that working tools are in good order and the working environment is well maintained.
  • To receive and make telephone calls.
  • To maintain a register detailing records for incoming and outgoing mails and files.
  • To communicate information by typing, sending and receiving emails/faxes.
  • To keep diaries of events and make appointments for and on behalf of the designated officer.
  • To organize and follow upon travel and related logistics for meetings, field visits, and any other programmes.
  • To process, file, sort and retrieve information.
  • To perform other duties assigned by the supervisor

Key Qualifications

  • Diploma in Secretarial Studies/Computer Studies or equivalent qualifications from recognised institution who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute
  • Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.

Salary Scale: TRAS 3:1

GENERAL INFORMATION/REQUIREMENT

  1. Applicants MUST be ready to work anywhere in the United Republic of Tanzania.
  2. All applicants must be citizens of Tanzania with an age of not above 45 years of age except for those who are in Public Service.
  3. Applicants must attach up to date Curricurum Vitae (CV) having reliable contacts, postal address/post code,emails and telephone numbers.
  4. Applicants should apply on the strength of the information given in this advertisement.
  5. Applicants must attach their certified copies of the certificates.
    1. Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
    2. Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
    3. Form IV and Form VI National Examination Certificates.
    4. Computer Certificates.
    5. Professional Certificates from relevant authorities.
    6. One recent passport size picture.
    7. Birth Certificate.
  6. Attaching copies of the following certificates is strictly not accepted.
  • Form IV and form VI results slip
  • Testimonials and all Partial transcript
  1. Presentation of forged certificates and other information will necessitate to legal action.
  2. Applicants employed in the public service should route thier application letters thorught their respective employers.
  3. An Applicant who is retired from the Public Service for whatever reason should not apply.
  4. An Applicant should indicate three reputable referees with their reliable contacts.
  5. An applicants with special needs/case (disability) is supposed/advised to indicate.
  6. Certificates from foreign examination bodies for ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE).
  7. Professional certificates from foreign Universities and other training institution should be verified by The Tanzania Commission for Universities (TCU).
  8. A signed Application letter should be written either English or Swahili and addressed to Commissioner General, O. Box 11491, Mchafukoge – Dar Es Salaam
  9. Deadline for application is 9th June, 2023.
  10. Only short listed candidates will be informed on a date for interview.

NOTEAll application must be sent through Recruitment portal by using following address https://recruitment.tra.go.tz/tra_careers/Login.aspx and not otherwise.

 APPLICATION DEADLINE

The application should be submitted online by 9th June, 2023. Applicants who will not be contacted should regard themselves unsuccessful.

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