Procurement Officer at Mwanga Hakika Bank – August 2026
This role requires an individual who can manage procurement and asset maintenance with a cost-conscious mindset, all while working across multiple departments to keep the organization running smoothly. The role will be fast-paced and demand excellent organizational, financial, and communication skills.
Responsibilities
Procurement & Cost Management :
- Receive and review purchase requisitions for completeness before submission to the Senior Procurement Officer.
- Prepare Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Local Purchase Orders (LPOs) for review and approval.
- Source quotations from approved suppliers in accordance with the Bank’s procurement procedures.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Coordinate the receipt of goods and confirm that deliveries match purchase orders and specifications.
- Report any procurement issues or delays to the Senior Procurement Officer.
- Monitor and track expenditures, ensuring adherence to set budgets and cost-saving targets.
- Perform regular analysis of procurement data to identify opportunities for cost reduction and efficient purchasing.
- Ensure Value for Money in all procurements.
Vendor & Supplier Management:
- Maintain an up-to-date database of approved suppliers.
- Build and maintain strong relationships with suppliers and vendors, ensuring competitive pricing and timely deliveries.
- Conduct regular assessments of supplier performance to ensure quality, service, and delivery standards are met.
- Coordinate the receipt and inspection of goods, ensuring they meet the required specifications and quality standards.
- Assist in supplier prequalification and evaluation exercises.
Procurement Documentation
- Maintain accurate procurement records and filing systems.
- Ensure all procurement documents are complete and properly filed.
- Track the status of purchase requisitions and purchase orders.
- Maintain procurement registers and update procurement records.
Budget Tracking & Reporting:
- Assist in the development of departmental budgets related to procurement and maintenance.
- Track and report on budget variances, providing recommendations for corrective actions when necessary.
- Assist in the preparation of financial reports and cost control summaries for management review.
Health & Safety Compliance:
- Ensure that all bank assets, tools, and vehicles comply with safety regulations and undergo regular safety checks.
- Ensure that maintenance activities do not interfere with day-to-day operations and are carried out efficiently.
Collaboration & Communication:
- Work closely with cross-functional teams to understand departmental needs and help facilitate the procurement of materials and services.
- Assist in resolving any procurement-related disputes or challenges promptly and professionally.
- Prepare routine procurement reports for review by the Senior Procurement Officer.
- Maintain records of outstanding purchase orders and supplier deliveries.
- Compile procurement data to support management reporting.
- Coordinate with Finance to facilitate supplier invoice processing and payment follow-up.
Required Qualifications
- A minimum of Bachelor’s Degree in Business Administration, Procurement, Finance, or a related field.
- Proven experience in procurement processes.
- Strong understanding of cost-saving strategies and budget monitoring.
Required Experience
- 1-2 years of relevant experience in procurement, cost control, or administrative support in a fast-paced environment (banking experience is an advantage).
Required Knowledge and Skills
- Excellent organizational skills with a keen eye for detail.
- Strong negotiation skills and the ability to build relationships with suppliers.
- Problem-solving abilities to address procurement and asset-related issues efficiently.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with procurement software.
- Time management skills to balance multiple tasks and meet deadlines.
- Strong communication and interpersonal skills to interact with all levels of the organization and external vendors.
- Proactive approach to identifying cost-effective solutions and asset management strategies.
- (List of personal attributes, motives, values and/or characteristics required for the person to possess in order to carry, manage responsibilities towards meeting various Organization and particularly Departmental targets
Personal Attributes:
- High level of integrity and trustworthiness.
- Ability to work effectively in a busy, dynamic environment.
- Focused on achieving cost-saving targets and improving operational efficiency.
- Team-oriented with the ability to collaborate across departments and manage vendor relationships professionally.
How to Apply
