Facility Coordinator at Kafika House

The Facility Coordinator oversees the daily residential and operational activities of Kafika House’s facility in Arusha, ensuring a safe, organized, and nurturing environment for children receiving pre- and post-operative care and rehabilitation for surgically treatable disabilities (including cleft lip and palate, clubfoot, skeletal fluorosis, burn contractures, and osteomyelitis). Reporting to and working closely with the Management Team, the Facility Coordinator provides leadership across multi-disciplinary operational staff, ensures operational compliance, manages relationships with local stakeholders, and supports organizational budgeting and child protection standards.

• Position: Facility Coordinator
• Organization: Kafika House
• Location: Arusha, Tanzania
• Industry: Healthcare / Non-Profit (NGO)

Key Duties & Responsibilities

Facility Operations & Team Management:

• Direct and supervise day-to-day operations across residential care, social work, housekeeping, kitchen, laundry, and groundskeeping teams.
• Develop staff rosters, activity schedules, and daily operational timetables to maintain high standards of care.
• Lead, mentor, and evaluate staff performance while fostering a professional, values-driven workplace culture.

Administrative & Financial Coordination:

• Collaborate with the Programmes Manager on facility budget preparation, expenditure tracking, and cost management.
• Work with local suppliers and service providers to ensure uninterrupted facility supplies and maintenance.
• Monitor facility Standard Operating Procedures (SOPs) and recommend continuous process improvements.
• Prepare and submit regular operational reports, status updates, and strategic recommendations to executive management.

Stakeholder Engagement & Compliance:

• Enforce strict compliance with Kafika House Child Protection and PSEAH (Protection from Sexual Exploitation, Abuse, and Harassment) policies.
• Establish and maintain strong working relationships with local government authorities, community partners, and local vendors.
• Coordinate logistics and hospitality for visiting volunteers, donors, and organizational guests

Qualifications & Requirements

Education: Bachelor’s Degree in Health Administration, Business Administration, Sociology, Public Administration, or a related field.

Work Experience:

• Minimum of 5 years of relevant professional experience, with a proven track record in facility operations, site management, or health/residential care coordination.
• Experience working with local suppliers, vendors, and community leadership in Tanzania.

Key Competencies & Skills:

• Strong leadership, delegation, and team management skills.
• Excellent written and verbal communication skills in Swahili and English.
• Proven critical thinking, problem-solving, and sound decision-making capabilities.
• High level of integrity, confidentiality, fairness, and attention to detail.
• Robust planning, budgeting, and time-management capabilities.

How to Apply

Interested and qualified candidates should submit their application materials before the deadline:

1. Required Documents: Cover Letter (Application Letter), updated CV/Resume, and copies of academic certificates.
2. Email Submission: Send your application torecruitment@kafikahouse.org
3. Subject Line Requirement: Must state the exact position applied for — e.g., “Application for Facility Coordinator”
4. Application Deadline: Friday, 09 October 2026
5. Selection Note: Only shortlisted candidates will be contacted.