Procurement and Admin Assistant Job Opportunity at inSupply Health
We are seeking a Procurement and Admin Assistant to join our dynamic team based in Dar Es Salaam, Tanzania. The Procurement Assistant is responsible for supporting the Senior Officer, Administration, Logistics & Procurement, in managing and executing procurement activities. This role involves assisting with sourcing, purchasing goods and services, maintaining vendor relationships, and ensuring that procurement processes are efficient, cost-effective, and compliant with company policies and regulations.
Posting Date: 27 February 2026
Deadline of Application: 12 March 2026
Position Type: 2 Years, Fixed Term
Company/Division: inSupply Health
Hiring Manager: Senior Officer, Administration Logistics & Procurement
Location: Dar Es Salaam, Tanzania
The Ideal Candidate:
The ideal candidate should be a detail-oriented, self-driven, highly motivated professional with a passion for efficiency, cost-effectiveness, and ethical sourcing. They will have a solid background in procurement, with experience in developing tools and processes to optimize performance, manage vendor relationships, and ensure compliance. They will be at the heart of our operations, helping to source goods and services, maintain vendor relationships, and ensure compliance with company policies and regulations.
Responsibilities:
- Procurement Execution: Assist in implementing procurement strategies to meet organizational needs.
- Vendor Relations: Build and maintain strong relationships with suppliers to ensure quality and reliability.
- Contract Administration: Oversee contract execution in line with company standards and legal requirements.
- Compliance: Ensure all procurement activities adhere to relevant laws, regulations, and organizational policies.
- Cost Management: Identify and support cost-saving initiatives to improve efficiency.
- Procurement Documentation: Maintain accurate records, including vendor files, purchase orders, and contracts.
- Logistics Coordination: Manage staff movement planning, flight bookings, and transportation arrangements.
- Market Research: Conduct market analysis to inform procurement decisions.
- Risk Mitigation: Identify potential risks and support the implementation of mitigation strategies.
- Team Collaboration: Work closely with other teams to understand and address their procurement needs.
- Sustainability and Ethics: Promote sustainable and ethical practices in procurement processes.
- Administrative Support: Handle additional administrative tasks as required.
- Any other assigned task
Qualifications:
The ideal candidate should possess:
- Education: Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related field.
- Certification: Professional certification in procurement (e.g., CIPS, registered under PSPTB) or certification in progress
- Experience: At least 2 years of experience in a procurement role, preferably in NGOs or consulting .
- Experience with MS Dynamics or any ERP powered by MS Dynamics is a plus
Desired Competencies:
- Strong negotiation and contract management skills.
- Proficiency in procurement software and systems.
- Excellent analytical and problem-solving abilities.
- Proactive, self-motivated, and able to work independently.
- Ethical, transparent, and committed to continuous learning.
- Adaptable to changing business needs and procurement challenges.
How to apply
This is a full-time position based in Dar Es Salaam, Tanzania. Interested candidates should submit their CV and cover letter on or before 12 March 2026 using the link below.
Procurement and Admin Assistant – Dar Es Salaam, Tanzania
Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.
inSupply is an equal opportunity employer. We value diversity and are committed to creating an inclusive work environment. We do not discriminate based on age, gender, disability, religion, ethnicity, or any other protected characteristic. Women and minority candidates are encouraged to apply.
inSupply Health is a child-safe organization committed to the safety and well-being of children. We have rigorous recruitment procedures to ensure staff suitability for working with children.
Please note: inSupply Health does not charge any fees at any stage of the recruitment process and will only contact shortlisted candidates through official email addresses.
How to Apply:
